SPONSOR/EXHIBITOR FREQUENTLY ASKED QUESTIONS
What will be included in my company's exhibitor booth?
Your booth space will measure approximately 10 x 10ft, and includes: a 6ft table, two chairs, WiFi, and a power strip for electricity. An OSMOSISCon team member will be on-site to assist exhibitors with navigation to their booth space upon arrival. Large exhibition booths, signs taped to walls, and any items hanging from the ceiling will not be permitted.
Additional equipment can be rented through the venue’s in-house audio-visual firm, Encore Event Technology at a separate expense to the exhibiting company. The Encore office can be reached by calling +1 (702) 785-5506 for more information, special pricing, or services. OSMOSIS is not responsible for any rentals or services leased through Encore.
How do I get my booth to the venue?
All packages containing booth materials are to be sent to the venue:
[Representative Name | Booth # | Arrival Date]
Planet Hollywood Las Vegas Resort & Hotel
3667 Las Vegas Blvd S
Las Vegas, NV 89109
Please have packages arrive at the venue no more than 3 days prior to the conference or your representative’s arrival if they will be arriving earlier. We recommend adding to hold for your representative’s name, booth number, and arrival date to the address label. Please see reception upon arrival after checking in at the conference registration booth, and they will be able to assist you with recovering your shipments.
When is set up and tear down?
Set up will begin at 8:00am Pacific Time on Sunday, October 20, 2024. Company representatives must check in at the conference registration table before initiating booth set-up in the Exhibitor Hall. Set up concludes at 4:30pm Pacific Time on Sunday, October 20, 2024. The exhibit hall will officially open to all attendees at 5:00pm on the same day for the opening reception.
Tear down will occur on Tuesday, October 22nd, 2024 after the conclusion of closing remarks, at or around 5:00pm PT.
How does return shipping work?
The venue will assist with shipping out all packages, but they must be pre-labeled. We will have a designated area for empty boxes and containers to be kept during the conference. Upon completion of the conference, an OSMOSISCon team member will direct your representatives to a designated area to leave all pre-labeled shipments for departure. Please come prepared with packing tape and other shipping supplies as needed.
How does Globalcast work and how do we get access?
Your dedicated representatives for the company will have access to the Globalcast, our official virtual conferencing platform from sign up through the end of 2024. This includes direct access to all existing and future OSMOSIS 2024 attendees via groups, forums, and 1-on-1 direct messaging, a dedicated company page, and the ability to post on the main feed to all attendees. After payment is processed for your sponsorship/exhibitor package, representative information will be requested (first name, last name, and email) via email. They will be enrolled in the virtual community and will be given directions on how to login and access it. Representatives are defined as those whom the conference passes from your exhibitor/sponsor package will be assigned to. All representatives must be assigned by September 6, 2024.
What if my representatives change, or I don’t know who will be representing my company yet?
You do not have to know who you will be sending as representation right away; yet, it is strongly encouraged as your representatives (once chosen) will gain access to attendees via our virtual conference platform (Globalcast) for valuable networking opportunities. If your chosen representation changes before the start of the event, email [email protected] designating your new representatives.
Can I purchase additional registrations?
Upon signup, sponsor signee or marketing representative is to provide their company logo and description to be featured on the sponsors’ dedicated webpage, and on Globalcast.
Full-Page Program Advertisement measures W 8.5in x L 11in.
Half-Page Program Advertisement measures W 8.5in x L 5.5in.
Email Advertisement preferred dimensions are 1500px by 500px, with a minimum resolution of 300dpi.
Program Advertisement work is due by September 6, 2024.
Marketing Material for Conference Attendee Bags
All marketing material for conference attendee bags is to arrive at our office by September 6, 2024.
Packages are to be addressed to the OSMOSIS Institute, located at 593 Ringwood Ave. Wanaque, New Jersey 07465
The quantity of promotional material to be sent is TBD.